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5 Common Property Accounting Mistakes and How to Avoid Them

by Jun 1, 2020Accountants, Accounting, Accounting Services, Real Estate Accounting

Read estate becomes doubly complicated as a business when you add the intricacies of property accounting to it. Being unmistakably accurate is important as a single mistake can tarnish your long-standing reputation. If you know what to look for, then chances are you will be able to avoid those mistakes right from the start. 

Let us look into all the common property accounting problems that you can face, and their solutions to help undo any deterrents in your accurate and updated bookkeeping. 

Problem No 1. Separate Business and Personal Records

A common property accounting mistake, which also a generic accounting error, is the mixing of your business and personal accounts into one. This causes immense financial confusion and is not good for the financial health of your business. Also at the time of filing taxes, differentiating between the two can be hard. To avoid such a confusion and to be able to get through your taxes smoothly, it is important to differentiate between the two right from the starting. 

Problem No 2. Not Waiting For a Transaction to Complete

In real estate transactions it is common that the disbursement of trust or escrowing deposits before the transactions are completed in real estate. Doing so may cause your brokerage to being non-compliant with the governing body. The main reason for the same as that funds are not considered earned and as revenue, until the deal is closed, the transaction is complete and the property is sold completely. In case this protocol is not followed in the above given manner, then all these transactions need to be revisited by your bookkeeper, which in turn wastes time and effort additionally.

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Problem No 3. Not Having the Right Professional Staff

If you have a team backing your financials who are not experienced professionals then all the hard work that you are putting in your books goes to waste. An inexperienced staff will not be able to successfully handle your account management as they will not be able to understand the industry requirements of your organization and the several federal and state compliances that apply. Therefore, the most important thing is to have a team of accounting advisors and bookkeepers who are aware of the nitty-gritties of your industry and therefore can come up with the best strategic bookkeeping plans for your business. 

Problem No 4. Not Taking Taxes Diligently

The tax filing process and its preparation is equally important as doing all the work that goes into it prior to it. Therefore, a common mistake made in property accounting is not following the right filing process and compliance protocols that later have grave consequences. By regulations, you can either use the accrual or the cash method to file your taxes, but this should be attempted to be followed diligently each year. Once you have come to that consensus, you should attempt to stick to it. In such a manner, you will not only be able to reduce your tax burden at the end of the financial year, but you will also get a lot of extra time at hand due to the increased organization.

Problem No 5. Not Taking Backups of Your Files and Data

This is a generic accounting mistake that can affect any business. Gone are the days when businesses used to carry bulks of files and paperwork with them. Now, with the efficiency of cloud-based accounting and digital backups, you can store all the necessary information on virtual interfaces, without having to pay the overhead charges of storing it. You also are able to maintain the safety and protection of this data much better. Additionally, you might lose on some essential information and records, if you have not backed them up effectively. Therefore, it is ever-important to have regularized and standardized backups of all your accounting information from time to time. 

Running a business has its complexities, but taking care of your accounting need not be one of them. With the right accounting strategy, a team of professionals and an untiring concern to avoid common bookkeeping mistakes, you can avoid all accounting hindrances and ace the tax season!

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